(6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. Reduced spending limits on travel cards during periods of non-travel status. Government contract fares may not be used for personal travel. Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per If an electronic ticket was issued using the CBA, the traveler must notify the TMC of the cancelled trip immediately and request issuance of a credit. IRS employees should: Ensure the relocation authorization provides for house hunting and en-route travel. Information regarding payments by mail is available on the IRS Source website by, selecting Travel card payment methods. Personal funds/personal charge card (except for purchases of common carrier tickets over $100). A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. Approving or disapproving employee travel authorization requests. No more than 15% of the employee's disposable pay per pay period will be collected under this procedure. Offset may be from federal salary travel advances, travel or relocation voucher reimbursements, The renewal card will require activation. 458 0 obj <> endobj 0000019028 00000 n Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. Disputing any incorrect or unauthorized charges that may appear on the monthly statement of account timely. Program Reports: The Credit Card Services uses reports obtained from the credit card contractors electronic reporting system and from the Integrated Financial System (IFS) to monitor accounts and review transactions. Government Travel Card Program. Reviewing travel authorizations for appropriate information and approvals. (11) IRM 1.32.4.2.7.3 (2), Trip Cancellation, updated to remove references to Travel Management Center (TMC) fee and replaced with Concur Government Edition (CGE) reservation fee. A rolling 12-month period begins in one month and concludes 12 months later. 498 0 obj <> endobj xref Additionally, the cardholder will incur enrollment fees and three late payment fees; these fees are non-reimbursable. Paying all charges and fees associated with the account timely. Sign the form. Mandatory Use of the Government Travel Card. The travel card can be used to purchase fuel for a privately-owned vehicle (POV) for travel between places of official business or other authorized points no more than one calendar day prior to the start of official travel through one calendar day after the official travel ends. Due to the government credit card contractors required review of the account, the request could take several weeks to process. (a) Purpose and scope. The cash withdrawal and associated fees are charged to the standard travel card account. They may use the ATM feature on their standard travel card for official IRS travel expenses that cannot be charged using the travel card. Travel card activity is restricted by the MCC assigned to the travel cardholder's account. No future reinstatement requests will be considered. 0000015173 00000 n Travel card is canceled when traveler retires or leaves the IRS. Question: Which travel card policy will let a traveler pay off their GTCC bill in monthly installments to avoid Salary Offset? All interest paid on late vouchers is considered income for payments of $600 or more during the calendar year and must be reported on an individuals tax return. 0000002264 00000 n Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. Reviewing travel documents to ensure travel card expense claims are appropriate and business related. The debt covered by this collection procedure is lower in priority to all other involuntary collection, garnishment and offset actions and will not be collected if higher priority debt would result in collecting more than 15 percent of the employee's disposable pay for any given pay period. Standard travel cardholders cannot request a travel advance. (5) IRM 1.32.4.2.1.1 (4) g., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employee who are infrequent travelers. An employee who is expected to travel must obtain a government travel card unless exempt. The controls and restrictions on travel card accounts are discussed below. (14) IRM 1.32.4.2.8.5 (1), Cancellation, updated timeframe for when the government credit card contractor will cancel a cardholders travel card account to 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared.