1 EPA Records Schedules in Final Status . PDF Guidance on ORD's New Record Control Schedule Suggested records retention periodic could may found under Main Documents on this paginate. The phases in the lifecycle of records are: Creation and receipt, maintenance and use, and disposition. You have now established a longer retention period for your agency. 1-86-NARA-NARA or 1-866-272-6272, Guide to the Inventory, Scheduling, and Disposition of Federal Records, Federal Agency Records Management Reporting, Guidance and Policy for Accessioning Records to the National Archives in the Washington, DC Area, Agency Permanent Records Guidance and Information, Using ERA for the FRC Annual Move (Video), Classified Records Transfer Checklist (Video), Folder Title List: Transferring Your Permanent Paper Records (Video), Access Restrictions: Their Importance and Impact on the Transfer of Permanent Records to NARA (Video), Records Management Self Assessment (RMSA), Records Storage Facility Standards Toolkit, Consult a current inventory of the office's records, Match the records identified in the inventory with those described in the agency's schedule, and alert the records manager to any unscheduled records, Develop a file plan for each office. USA.gov, The U.S. National Archives and Records Administration A 08 Overseas Buildings Operations. 1-86-NARA-NARA or 1-866-272-6272, Guide to the Inventory, Scheduling, and Disposition of Federal Records, Federal Agency Records Management Reporting, Examples of Series Commonly Appraised as Permanent, Records Schedule Quality Control Checklist, Records Management Self Assessment (RMSA), Records Storage Facility Standards Toolkit, Clear descriptions of the records at the series or system level, Clear and readily applicable cut-off and disposition instructions, Adequate justifications for series that deviate from the GRS, Citations to older schedule items if a proposed schedule has disposition instructions superseding or replacing older items, Justifications for changes in the retention period or dispositions for series already scheduled, Instructions for series that will be retired to a records storage facility prior to final disposition, For those series proposed for permanent retention by NARA, the inclusive dates, the arrangement, the total volume, and the annual accumulation or growth. Care for permanent records until their timely transfer to the National Archives. For example, if particular cases attract congressional and national media attention or . Federal Records Management - National Archives Cases where replacing analog records with electronic systems would be burdensome to the public; Situations where, following a comprehensive analysis considering all relevant factors, the cost would exceed the benefit; Cases where analog records cannot be replaced for some other reason, including statutory or regulatory barriers. 1, 4, 13, 14, and 15 and puts DLA at risk for the improper retention or loss of records. Records are maintained as follows and then dispositioned in accordance with approved records retention schedules. Records Management Records Management Schedule and Storage - National Institutes of Health What be the purpose of this Bulletin? Who is responsible for ensuring recordkeeping requirements are incorporated in their offices' program processes and procedures? In rare instances, certain individual files may have permanent value lacking in the other records found in a series or system scheduled as temporary. Records that meet these conditions are destroyed in accordance with their records retention schedule using methods outlined in