With Files On-Demand , managing synched files with OneDrive has never been easier. With Files On-Demand you can list a complete library in your local OneDrive folder and select which specific files you need to synchronize to your device  without taking the whole disk space with files that you rarely use.

Setup

To enable Files On-Demand you just follow these steps:

1 – Click on your OneDrive icon

2 – Click on “more actions”

3 – Select “Settings”

3 – On the “Settings” tab check “Save space and download files as you need them”

Once configured you future syncs with document libraries will work as follows:

• A link to each library file will be created in your local folder
• Each file or set can be defined to keep a local copy or not
• When you open cloud file that exists in a synchronized document library a copy of the document will be downloaded to your sync folder.

Interested in getting to know more?

Visit our O365Adoption offer

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Take a look at the description.

Is this another step for a major revelation in the upcoming weeks or just  a good reason to get back to a new Day@Office episode? 🙂

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Stop hurting yourself!

Try co-authoring, it’s easy, integrated a agile. See how on the video below:

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Now imagine that you could do all that without leaving the PowerPoint application window…..

Here is how in the new Day@Office episode:

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My answer is clear: it depends on the scenario constraints and on the experience that you want to provide. One way to provide an answer to this is to have a clear assessment of the pros and cons of each solution. Today I present my contribution to this daunting task by summarizing the  availability for users and guests (users outside the organization) of some of the most relevant functions  of Yammer Groups, O365 as well as an attempt to tackle these by combining Microsoft Teams and of the combination of Yammer Group with a Team Site as well as an Office365 Group with a Yammer channel.

The post O365 Groups Vs Yammer Groups Vs Microsoft Teams a brief comparison. appeared first on Blog IT.

today I’m proud to announce the first episode of my new web series Day@Office where I will present many very short films with Office365 productivity tricks.

Please enjoy, comment, share and have a wonderful and productive day !

The post Day@Office #1 – Schedule a team meeting with a single message appeared first on Blog IT.

Picture a Cup

When a client presents me a problem, sorry a challenge, I try to picture a cup. The client presents a me an empty cup. Since my development team is excellent in implementing the technical solution that will fill that cup, my first impulse is to assess the right measurement of the cup and fill it. Everybody knows that this is how we get business done right? There’s an empty cup we fill it and the client is satisfied. The client will eventually come back whenever he finds another cup to fill. Right? Wrong! Filling the glass is not going to dry the clients’ thirst if it doesn’t respond to his organization needs and the project will fail. When a client presents me with an empty cup I shouldn’t be asking how will i fill that cup, I should be asking what is causing this person to be so thirsty and how do I get him to drink?

Fill it correctly

Filling the glass is not going to dry the clients’ thirst if it doesn’t respond to his organization needs. By making an effort to understand the client’s perspective of an empty cup we end up finding more about his business. We get a clearer picture of the cup’s capacity, and find out that it might not be that empty after-all. I found out that most of the times this happens because I’m talking to someone that is so focused on making a change that gets absorbed by the empty portion of the cup. If we fill the cup exactly like it is being asked the cup will spill. A good solution builds upon the existing water and fills the cup right to its optimal capacity.

Don’t Drink it!

And now that that the cup was correctly filled, the client drinks it and we go home. Right? Wrong!! While your client’s representative may seem satisfied with that beautiful clear water that your team provided he will quickly find out that he has no idea on how to drink from that cup. I mean really drink it in a way that will dry everyone’s thirst around him.

Yes clients do that. And yes you should know better 🙂 What your client needs is someone to help him bring the  water to rest of the organization, someone that bridges the gap between his business and the tech solution.

Propose a toast

Literally means propose a toast. Bring everyone together to the same exact point. They will find disconfort and try to resist at first, but once they get up be sure to let them know what their are holding and where we can go together. Make the best wishes and drink together.

The day after

Well… not the exactly day after because you left your client really satisfied. Lets say sometime after, the same client will improve and starting looking to that very same glass in a different perspective, but this time you will not be looking at the client’s half empty or half full cup. You will be looking at the cup of a client that is continuously growing with you.

Now can you see what user adoption means?

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Although you can safely assume that I’m incredibly biased towards the positive side of the debate (just take a peak at my taskbar in the picture below), I will still share my opinion with you: “Modern Workplaces are here to stay and it’s up to you to make your life better with it”

As an early millennial, born in 1982, I’ve had the opportunity to witness firsthand the transition to a fast-developing information era in the context of my social, student and professional life. In little more than 30 years we’ve passed from patiently waiting for someone to call us on the home landline to the exasperation of waiting for an instant message reply for more than 30 seconds. We’ve passed from getting the phone of our teacher for scheduling a prep-exam class to studying online with our colleagues. We substituted the reading of an encyclopedia for an era of abundance at the distance of a mouse click.

Alongside with this development, we’ve witnessed how geeks can change the world. We’ve seen how easy it is to collaborate with someone that we found across the ocean and shares our interests. We’ve seen regular people going viral on Youtube. We followed their success stories and recreated our own heroes. As a result, now we are always on.  We value mobility and believe that we can change the world if we find the wright people and the wright tools.

So, what could you expect when people like these enter your organizations? What can you do about it?

1. Stay updated. If your people don’t get the tools they need, they will get the tools they need.
   Let’s put it this way “If your people don’t get the tools they need, they will get the tools they need”. Meaning, if you don’t empower your people with right tools within your company’s ecosystem, they will move your company’s work and knowledge to somewhere more useful where they will be able to achieve their purposes. They will do it just because they can do it and because they are used to doing it for so long in so many different ways. This is the fundamental reason behind the growth of Shadow IT as one of the most relevant threats to company’s safety.
   Almost every day a new tool gets out on the market, are you still using the right tools? Most of the time the answer to this question is inside the organization. Promote the sharing of experiences in groups or in small presentation sessions and discuss the alignment between the possibilities of a tool and your team’s purpose. At Create IT we promote internal DemoShots which are 10min of a fully functional demonstration of a tool or feature that someone finds that could be of use to the company followed by 15 min of discussion around the pros and cons of adopting that tool or feature in our day to day work. Anyone can scheduled a DemoShot.
2. Respect personal space. You have the best team, and they are the best because they are who they are.
   Every once in while (let’s keep it this way…) you have a productivity desire or a very tough deadline that gets in your extra time and most of the times, when you love your job, you feel good about it. That’s great, but that’s your own personal choice and you can’t expect the same from your team just because you made that choice. Don’t put expectations about contacting them or getting that email response during the night or weekends unless you have seriously and freely talked about it. Of course, there is the Virgin way of doing it but you might not need to go that far.
3. Every team is a team
   Every team has its own micro culture. Its own challenges and its own business cases. There is no universal solution for team work. Don’t get stressed if one team uses an online group and another is still using email. Just make sure that they know the pros and cons of their option and that everyone on the team is comfortable with that option (even if they still use email for discussing a subject). Again, talk about it.
4. Teamwork is sharing
   Stop downloading every single version of your documents to your laptop. You will only need one final version, which is the sum of your contributions and your team contributions. Do you really want your work to be spread among several desktops? Are you going to merge every single contribution? What if you lose your laptop somewhere in the process? Don’t take these chances when you can have your work on the cloud with version control and can sync it with any of your devices.
5. Every work is work in progress
   Share it from the beginning. Our sales team at Create IT deals with many PowerPoint files that are shared between people in different locations. We found out that during the writing of proposals our team members never shared a document before they finished it, so when they finally were ready to ask for feedback it often was too late ask for asking or too late for replying. To overcome this problem, we decided to adopt a shared from the beginning policy, meaning that we create our documents directly in a shared workspace right from the beginning. Thus, we are always open to feedback and ready to give it, always aware that the document is in progress until someone says that it is finished. Don’t wait for the wright moment to share your work. Share it from the beginning.
6. Finally, say yes and build on it
   Don’t be a show stopper! Be a builder. Receive what the team proposes to you as a challenge to build upon. You might be comfortable with whatever you’re doing and don’t see the need for the change that your colleague is proposing. Ask yourself “Is there something that I do today that I could improve with this change? Is there something that I would not be able to do?” Share it.

As Bob Dylan once wrote “There’s nothing so stable as change” as soon as we integrate this reality in our workplace we will be more ready face changes and adapt to them and as consequence we will improve our work-life balance and happiness.

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