Introduction

One of the most annoying things in Outlook, essentially when we have a busy schedule, is that we have to manually dismiss all reminders for past events since Outlook doesn’t do this by default. In this post, I will explain how easily you can automatically dismiss reminders from past events and avoid having to dismiss them manually.

How-To Steps

All you have to do is to follow the following steps:

1. Open Outlook for Windows 10
2. Go to File >Options > Advanced
3. In the “Reminders” section, check the “Automatically dismiss reminders for past calender events” option
   
   
   
4. Click OK to save your changes

And that’s it! Once you check this option, all past events in your calendar will be automatically dismissed!

Related Articles

To learn why your business should migrate to SharePoint Online and Office 365, click here and here.

If you want to learn how you can rename a modern SharePoint site, click here.

If you want to learn how to save time time scheduling your meetings, click here.

If you want to learn how to enable Microsoft Teams Attendance List Download, click here.

If you want to learn how to create a dynamic org-wide team in Microsoft Teams with all active employees, click here.

If you want to modernize your SharePoint classic root site to a modern SharePoint site, click here.

If you are a SharePoint administrator or a SharePoint developer who wants to learn more about how to install a SharePoint 2019 farm in an automated way using PowerShell, I invite you to click here and here.

If you learn how to greatly speed up your SharePoint farm update process to ensure your SharePoint farm keeps updated and you stay one step closer to start your move to the cloud, click here.

If you prefer to use the traditional method to update your farm and want to learn all the steps and precautions necessary to successfully keep your SharePoint farm updated, click here.

If you want to learn how to upgrade a SharePoint 2013 farm to SharePoint 2019, click here and here.

If SharePoint 2019 is still not an option, you can learn more about how to install a SharePoint 2016 farm in an automated way using PowerShell, click here and here.

If you want to learn how to upgrade a SharePoint 2010 farm to SharePoint 2016, click here and here.

If you are new to SharePoint and Office 365 and want to learn all about it, take a look at these learning resources.

If you are work in a large organization who is using Office 365 or thinking to move to Office 365 and is considering between a single or multiple Office 365 tenants, I invite you to read this article.

If you want to know all about the latest SharePoint and Office 365 announcements from Ignite and some more recent announcements, including Microsoft Search, What’s New to Build a Modern Intranet with SharePoint in Office 365, Deeper Integration between Microsoft Teams and SharePoint and the latest news on SharePoint development, click here.

If your organization is still not ready to go all in to SharePoint Online and Office 365, a hybrid scenario may be the best choice. SharePoint 2019 RTM was recently announced and if you to learn all about SharePoint 2019 and all its features, click here.

Happy Scheduling!

The post How to Automatically Dismiss Reminders from Outlook Past Events in Microsoft 365 appeared first on Blog IT.

Introduction

Recently, someone asked me if it was possible to export a Microsoft Teams Meeting Attendance List to Excel while in the meeting!

My first reaction was that I hadn’t seen that possibility in my tenant and that probably this wasn’t possible. The truth is that Microsoft Teams has added a new feature that allows organizers to download and view the attendees that are present in a meeting. However, this option is not enabled by default.

After googling a bit, I found a Microsoft support article that pointed me in the right direction.

Pre-Requisites and How-To Steps

Unfortunetaly, this configuration isn’t available in Teams Admin Center and in order to enable this meeting policy, we have to use PowerShell.

Pre-Requisites

The first step is to install Microsoft Teams and Skype for Business PowerShell modules:

• Microsoft Teams – just run the following command in a PowerShell console: Install-Module MicrosoftTeams
• Skype for Business: download and install the PowerShell Module (update 26/07/2021: no longer necessary)

How-To Steps

After installing the required PowerShell modules, we are ready for the fun part! Just run the PowerShell commands below (ensure that you run using the “Run as Adminstrator” option). In my example, I will change the Global meeting policy, that can make sense if we want to enable this policy for all users but you may want to create a new policy instead if we want to enable meeting attendance download to a restricted set of users. Check this Microsoft article for details.

1. Import-Module SkypeOnlineConnector
2. Connect-MicrosoftTeams
   
   This step will allow ask for credentials of a Global Admin user. This authentication method works fine if you have Multi-Factor Authentication enabled (MFA) in your tenant.
   
   
   
3. $sfbSession = New-CsOnlineSession
4. Import-PSSession $sfbSession
   
   Lines 3 and 4 are required to avoid an error saying Get-CsTeamsMeetingPolicy is not available in the next command.
   
5. Get-CsTeamsMeetingPolicy -Identity “Global”
   
   After running this command, we can see that the “AllowEngagementReport” property which enables/disables the meeting attendance download is disabled.
   
   
   
6. Set-CsTeamsMeetingPolicy -Identity “Global” -AllowEngagementReport Enabled
   
   This command will enable the the meeting attendance download
   
   
7. Get-CsTeamsMeetingPolicy -Identity “Global”

After running this command, we can see that the “AllowEngagementReport” property is now enabled.

Testing The Results

To test if the configuration was successful, just schedule a meeting and check if while in the meeting, you are able to download the meeting attandance list.

You now should have a new option named “Download attendance list” and you should be able to download the meeting’s attendance list. The list will contain all users that are effectively attending the meeting and will not contain the attendees that were invited that are not attending the meeting, even if they accepted the meeting request.

Related Articles

To learn why your business should migrate to SharePoint Online and Office 365, click here and here.

If you want to learn how you can rename a modern SharePoint site, click here.

If you want to learn how to save time time scheduling your meetings, click here.

If you want to modernize your SharePoint classic root site to a modern SharePoint site, click here.

If you want to learn how to create a dynamic org-wide team in Microsoft Teams with all active employees, click here.

If you are a SharePoint administrator or a SharePoint developer who wants to learn more about how to install a SharePoint 2019 farm in an automated way using PowerShell, I invite you to click here and here.

If you learn how to greatly speed up your SharePoint farm update process to ensure your SharePoint farm keeps updated and you stay one step closer to start your move to the cloud, click here.

If you prefer to use the traditional method to update your farm and want to learn all the steps and precautions necessary to successfully keep your SharePoint farm updated, click here.

If you want to learn how to upgrade a SharePoint 2013 farm to SharePoint 2019, click here and here.

If SharePoint 2019 is still not an option, you can learn more about how to install a SharePoint 2016 farm in an automated way using PowerShell, click here and here.

If you want to learn how to upgrade a SharePoint 2010 farm to SharePoint 2016, click here and here.

If you are new to SharePoint and Office 365 and want to learn all about it, take a look at these learning resources.

If you are work in a large organization who is using Office 365 or thinking to move to Office 365 and is considering between a single or multiple Office 365 tenants, I invite you to read this article.

If you want to know all about the latest SharePoint and Office 365 announcements from Ignite and some more recent announcements, including Microsoft Search, What’s New to Build a Modern Intranet with SharePoint in Office 365, Deeper Integration between Microsoft Teams and SharePoint and the latest news on SharePoint development, click here.

If your organization is still not ready to go all in to SharePoint Online and Office 365, a hybrid scenario may be the best choice. SharePoint 2019 RTM was recently announced and if you to learn all about SharePoint 2019 and all its features, click here.

Happy Scheduling!

The post How to Enable Teams Meeting Attendance List Download in Microsoft 365 appeared first on Blog IT.

Introduction

In an increasily busy world, it can be challenging to schedule a meeting with several atendees. Taking a look at eveyone’s agenda and look for an available free time slot can be time consuming. Additionally, many meetings include atendees from outside the organization (the meeitng organizer only has access to the agenda of internal users), making it hard to find an available time slot for the meeting. To facilitate this process, I recommend using FindTime that greatly simplifies this task by allowing:

• The meeting organizer to choose a few date choices for everyone to choose
• Each meeting atendee to choose its availabilty on each of the proposed dates
• To automatically send the meeting request according to everyone’s choice

Scheduling a Teams Meeting using FindTime

Meeting Organizer

To create a Teams meeting using FindTime, the meeting organizer must follow the following steps:

1. Create e new email with all meeting atendees (a regular email, not a meeting request)
2. Create a new meeting pool and choose a few dates (the addin shows the availability of meeting atendees if they belong to the same organiztion of the meeting organizer)
   
   
   
3. Close dates and click on “Insert to email”. This will insert the meeting invite in the email body.
   
   
   
4. Send the email.
   
   

Responding to the Meeting Request (All Meeting Atendees)

All meeting atendees (including the meeting organizer) will now respond to the meeting request following the steps below.

1. Respond and share their availability (each atendee can choose their preferred date)
   
   
   
2. The meeting organizer is notified whenever someone votes
   
   
   
3. When everyone votes, Teams Meeting is automatically sent by FindTime to everyone’s agenda
   
   

Technical Considerations

FindTime will schedule your meeting according to your Teams upgrade coexistence mode. In order for FindTime to schedule Teams meetings (and not Skype for Business meetings), you have to configure Teams upgrade coexistence mode to Teams Only.

For more technical considerations on changing Teams coexistence mode to Teams Only, click here.

Related Articles

To learn why your business should migrate to SharePoint Online and Office 365, click here and here.

If you want to learn how you can rename a modern SharePoint site, click here.

If you want to modernize your SharePoint classic root site to a modern SharePoint site, click here.

If you are a SharePoint administrator or a SharePoint developer who wants to learn more about how to install a SharePoint 2019 farm in an automated way using PowerShell, I invite you to click here and here.

If you learn how to greatly speed up your SharePoint farm update process to ensure your SharePoint farm keeps updated and you stay one step closer to start your move to the cloud, click here.

If you prefer to use the traditional method to update your farm and want to learn all the steps and precautions necessary to successfully keep your SharePoint farm updated, click here.

If you want to learn how to upgrade a SharePoint 2013 farm to SharePoint 2019, click here and here.

If SharePoint 2019 is still not an option, you can learn more about how to install a SharePoint 2016 farm in an automated way using PowerShell, click here and here.

If you want to learn how to upgrade a SharePoint 2010 farm to SharePoint 2016, click here and here.

If you are new to SharePoint and Office 365 and want to learn all about it, take a look at these learning resources.

If you are work in a large organization who is using Office 365 or thinking to move to Office 365 and is considering between a single or multiple Office 365 tenants, I invite you to read this article.

If you want to know all about the latest SharePoint and Office 365 announcements from Ignite and some more recent announcements, including Microsoft Search, What’s New to Build a Modern Intranet with SharePoint in Office 365, Deeper Integration between Microsoft Teams and SharePoint and the latest news on SharePoint development, click here.

If your organization is still not ready to go all in to SharePoint Online and Office 365, a hybrid scenario may be the best choice. SharePoint 2019 RTM was recently announced and if you to learn all about SharePoint 2019 and all its features, click here.

Happy Scheduling!

The post Save Time Scheduling Microsoft Teams Meetings using FindTime appeared first on Blog IT.

New email notifications are a big distraction. Disable them!

Archive processed email

Archive emails that you don’t need to take further actions. In your inbox, you should have only the things you need to do, not those you have already done.

I personally have only one archive folder, you might need to have more, but try to keep it simple!

If you have never archived your emails, archiving everything now might take several hours, but is well worth it! Also, it should not take any of your time, as it can be done overnight.

Use tasks and calendar appointments

Use tasks for things that can be done quickly (less than 30min).

Use calendar appointments for bigger tasks (more than 30min).

Setup calendar and tasks on the main screen

Have all the information you need on the main screen to avoid extra clicks and loading wait times!

Use drag and drop

Take full advantage of drag-and-drop for moving files and creating tasks and events!

Keep windows small

Don’t open your emails on a big window, it’s easier to read on a smaller screen (like books).

Use the file preview feature

Preview your files directly on the email.

Colour direct emails

Distinguish emails sent directly to you with colour!

Don’t abuse folder rules

Use folder rules wisely. If you have too many rules and folders, you might lose time checking them all.

I hope this was helpful,

Thanks for reading!

Mário Nunes

The post 9 Outlook Quick Tips for Productivity appeared first on Blog IT.

The script below is the result of a collection of snippets and bits of code I found in various places around the Internet that allowed me to solve this problem.

For this example, I only want to send the files which have a specific extension (.html) and that exist in a specific folder (passed as parameter to the PowerShell script). Of course, you are free to remove this extension filtering for your own purposes.

Also, note that Outlook must have a configured email account for the sending process to succeed.

# Check to see we have all the arguments
if($args.Count -lt 1)
{
Write-Host "Use: SendMail.ps1 <Path>"
Write-Host
Write-Host " <Path>: Full path for the folder which contains the files"
Write-Host
exit
}

$FullPath=$args[0]

#Get an Outlook application object

$o = New-Object -com Outlook.Application

$mail = $o.CreateItem(0)

#2 = High importance message
$mail.importance = 2

$mail.subject = "This is the subject of the mail"
$mail.body = "This is the body of the email. It has been automatically generated by a script."

#separate multiple recipients with a ";"
$mail.To = <INSERT THE RECIPIENT HERE>
#$mail.CC = <OTHER RECIPIENT 1>;<OTHER RECIPIENT 2>

# Iterate over all files and only add the ones that have an .html extension
$files = Get-ChildItem $FullPath

for ($i=0; $i -lt $files.Count; $i++) {

$outfileName = $files[$i].FullName
$outfileNameExtension = $files[$i].Extension

# if the extension is the one we want, add to attachments
if($outfileNameExtension -eq ".html")
{
$mail.Attachments.Add($outfileName);
}
}

$mail.Send()

# give time to send the email
Start-Sleep 20

# quit Outlook
$o.Quit()

#end the script
exit

You can invoke the script presented above, by using a simple command window and giving the following command:

I hope this helps!

The post Sending an email with attachments using Outlook and PowerShell appeared first on Blog IT.

today I’m proud to announce the first episode of my new web series Day@Office where I will present many very short films with Office365 productivity tricks.

Please enjoy, comment, share and have a wonderful and productive day !

The post Day@Office #1 – Schedule a team meeting with a single message appeared first on Blog IT.