How to Enable Teams Meeting Attendance List Download in Microsoft 365

This post explains how we can enable the possibility, in Microsoft Teams, for Meeting Organizers to download the meeting attendance list to Excel to retrieve the list of all attendees that were present in a meeting.

Introduction

Recently, someone asked me if it was possible to export a Microsoft Teams Meeting Attendance List to Excel while in the meeting!

My first reaction was that I hadn’t seen that possibility in my tenant and that probably this wasn’t possible. The truth is that Microsoft Teams has added a new feature that allows organizers to download and view the attendees that are present in a meeting. However, this option is not enabled by default.

After googling a bit, I found a Microsoft support article that pointed me in the right direction.

Pre-Requisites and How-To Steps

Unfortunetaly, this configuration isn’t available in Teams Admin Center and in order to enable this meeting policy, we have to use PowerShell.

Pre-Requisites

The first step is to install Microsoft Teams and Skype for Business PowerShell modules:

• Microsoft Teams – just run the following command in a PowerShell console: Install-Module MicrosoftTeams
• Skype for Business: download and install the PowerShell Module (update 26/07/2021: no longer necessary)

How-To Steps

After installing the required PowerShell modules, we are ready for the fun part! Just run the PowerShell commands below (ensure that you run using the “Run as Adminstrator” option). In my example, I will change the Global meeting policy, that can make sense if we want to enable this policy for all users but you may want to create a new policy instead if we want to enable meeting attendance download to a restricted set of users. Check this Microsoft article for details.

1. Import-Module SkypeOnlineConnector
2. Connect-MicrosoftTeams
   
   This step will allow ask for credentials of a Global Admin user. This authentication method works fine if you have Multi-Factor Authentication enabled (MFA) in your tenant.
   
   
   
3. $sfbSession = New-CsOnlineSession
4. Import-PSSession $sfbSession
   
   Lines 3 and 4 are required to avoid an error saying Get-CsTeamsMeetingPolicy is not available in the next command.
   
5. Get-CsTeamsMeetingPolicy -Identity “Global”
   
   After running this command, we can see that the “AllowEngagementReport” property which enables/disables the meeting attendance download is disabled.
   
   
   
6. Set-CsTeamsMeetingPolicy -Identity “Global” -AllowEngagementReport Enabled
   
   This command will enable the the meeting attendance download
   
   
7. Get-CsTeamsMeetingPolicy -Identity “Global”

After running this command, we can see that the “AllowEngagementReport” property is now enabled.

Testing The Results

To test if the configuration was successful, just schedule a meeting and check if while in the meeting, you are able to download the meeting attandance list.

You now should have a new option named “Download attendance list” and you should be able to download the meeting’s attendance list. The list will contain all users that are effectively attending the meeting and will not contain the attendees that were invited that are not attending the meeting, even if they accepted the meeting request.

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Happy Scheduling!